Informing about certain event

Informing about certain event Potential Needs of the Families of the Miners When Receiving the Message While informing about certain event, accident, or object, it is imperative to learn the target audience to whom a speaker addresses. Specifically, profiling the audience and analyzing the steps of message reporting are essential for shaping the final report.Advertising We will write a custom research paper sample on Informing about certain event specifically for you for only $16.05 $11/page Learn More In particular, attention should be paid to the appropriate language, use of specialized terms, style of report, and topic covered. At this point, considering the families of the trapped miners, it is important to focus on the language of representation and the topics covered. There is no need to represent information about some technical characteristics of the mine, but about the state of the miners, the depth of their location, and the time needed to rescue the victims of the collapse. Im portantly, the exact number of the miners should also be named, as well as the measures taken to rescue the trapped people. Finally, there should be encouraging words that would reassure the families that everything possible has been done to save the miners. Looking at the message from this perspective, Weik (2010) managed to define the main structure and elements of successful message. Hence, because the information was presented the next day after the catastrophe, there was no mentioning about the potential threats about the plans of the rescue groups. The channels of transmitting information should be face-to-face, or private to make sure that each member of family was informed and reassured that all evaluation plans are developed. Potential Needs of the Company’s Employees When Receiving the Message Delivering message to the company’s employee as the target audience, the message should provides sufficient information about the main causes of the collapse, as well a s the chances for survival. They should also be aware of the potential threats for the miners.Advertising Looking for research paper on business communication? Let's see if we can help you! Get your first paper with 15% OFF Learn More The current state of the mine should also be assessed to the employees to be aware of the technical risks of underground working. At this time, it is necessary to represent information about previous accidents taken place at this mine to define the probability of the future cave-ins. Such information has been presented by Yang (2010). The report, therefore, reveals facts about previous disasters and compares with the outcomes of this particular accident. This statistics is important for employees to assess the actual threats and define the preventive measure that could be taken in future. Action to be Taken before and after the Message is Delivered to Ensure That It Was Received as Intended Before delivering the message, the com municator must make sure that the audience is ready to accept the information. In this respect, the chosen communicational channels should be appropriate enough to send the message to the target audience. Aside from paths of rendering message, the sender should identify the purpose of the message by looking through its different components. In addition, it is also necessary to identify whether the message should be written or sent electronically. When addressing the families of the miners, it is better to send the message via e-mail in order to keep the information confidential and avoid misspelled message coming from the mass media. Otherwise, the original message can be significantly distorted by the media richness. Hence, the senders should make sure that the message has a sufficient background for the audience to understand the content. When the message is received by the audience, it is imperative to ensure the effectiveness of the feedback channels. In other words, the senders should be ready to respond to the potential needs and concerns of the audience that received the message.Advertising We will write a custom research paper sample on Informing about certain event specifically for you for only $16.05 $11/page Learn More They should also be responsible for the outcomes that message would have both for the families of the miners and for the company’s employees. Hence, the tasks of the message reporters is to communicate more than just factual information and provide a message with a specific tone, style, and relationship, with regard to the audience they address. At this point, when the message is received, the sender should arrange the most appropriate channel of feedback and make sure that all messages written are successfully delivered to the receiver. After the message is sent, it is also imperative to wait for the receiver response and the role of the sender here lies in encouraging response through face-to-face ch annel. Communication Draft Addressing Families of Miners On August, 2010, a small copper mine in northern Chile suffered a collapse. 33 miners were trapped underground. The rescuing operations have been taking place to define the location of the workers for four days. Until then, there are not facts supporting that 33 miners are lost at the depth of around 300 meters. The rescue activists do not cease their operations in the hope to drill the hole and find out all the miners alive. Communication Draft Addressing Company’s Employees On August, 2010, our cooper mine in the northern Chile suffered a cave-in and left 33 workers underground. There is no official information about the state of the trapped people. Apparently, the main reason for the disaster was the recent earthquakes and the construction is too old to remain solid. Therefore, certain operation will be implemented to drill the hole and identify the location of the workers. The investigation of the case will be carri ed out to find out the main causes of the collapse. References Weik. J. (2010). Over 30 workers trapped after Chilean Copper Mine Collapse. Metal Bulletin Daily. 224, 1.Advertising Looking for research paper on business communication? Let's see if we can help you! Get your first paper with 15% OFF Learn More Yang, J. (2010). From Collapse to Rescue: Inside the Chile Mine Disaster. The Start. Web.